Office Manager

Camp Pendleton, CA
Part Time
Administrative
Entry Level
Office Manager - Ignite Positive Change!
Status: Non-Exempt, Part-Time, 32 Hours Per Week   
Reports to: Executive Director 
Salary: $20.23-$23.25 per hour 

Location: Oceanside, CA
This role is based in Southern California, specifically in Oceanside, CA (North San Diego County). It is located inside a miliary base installation. Base access is provided to civilian employees.

Summary:
Are you ready to take the reins in a fast-paced and vibrant work environment? We're on the lookout for a proactive and organized individual to join our team as an Office Manager. 

Who you are:
As our Office Manager, you will serve as the orchestrator of our daily business operations, ensuring optimal efficiency in every administrative facet. The support you provide to our dynamic administrative team goes beyond vital – it is foundational. This isn't merely a job; it's an invitation to become the heartbeat of our organization, where your skills and dedication will set the tone for seamless operations and success.

What will you do:
Key Responsibilities That Await You:
  • Expertly collect, sort, and distribute daily mail, ensuring outgoing mail is dispatched punctually.
  • Maintain records of incoming donations and prepare deposit packets for our Executive Director/Business Manager.
  • Generate donor acknowledgment letters with flair for all received donations.
  • Master donor and member management software adeptly.
  • Attend and accurately document board and committee meetings, creating meeting minutes. Assist the board in various tasks, from producing solicitation letters to updating board profiles.
  • Assist in collecting financial documents and keep things in order, from donation receipts to monthly reports.
  • Manage office supplies and make sure our equipment is always in top-notch condition.
  • Oversee vehicle maintenance and repairs, ensuring our wheels are ready to roll.
  • Greet visitors, answer calls, and provide information with a touch of professionalism.
Additional Exciting Responsibilities:
  • Ensure branch facilities are in optimal condition, conducting monthly inspections for pristine upkeep.
  • Support our Executive Director and Director of Donor Relations in sending outreach correspondence to donors.
  • Aid our Director of Services and Director of Programs in distributing financial assistance vouchers, quilts, giveaways to program members.
  • Safeguard sensitive information, maintaining the confidentiality of personnel records and company data.
What experience and skills you will need to be successful: 
  • Must be at least 18 years old.
  • At least one year experience as an assistant to a high-level executives or administrators.
  • Excellent verbal, written, and interpersonal communication skills that create a symphony of understanding.
  • Your analytical thinking and problem-solving skills.
  • Strong organizational and time management skills.
  • Ability to work with integrity, discretion and a professional approach.
  • Ability to soar independently and collaborate seamlessly with the team.
  • A passionate, positive self-starter who thrives in a cross-functional team environment.
  • Familiarity or eagerness to adopt donor and program management software
  • Proficiency in all standard business software.
Physical, Mental & Environmental Requirements:
  • Work in an office setting but get ready for occasional travel within San Diego County.
  • Ability to sit for prolonged periods and lift objects up to 40 pounds, showcasing your versatility.

Join the Movement: Armed Services YMCA is not just a workplace; it’s a community committed to equal opportunity and diversity. Discrimination and harassment have no place here. If you're ready to spark change and make a lasting impact, apply today. Every age and background are celebrated here. Be part of something extraordinary!

Who we are:
The oldest military support organization in the U.S., the Armed Services YMCA is an independent, national non-profit and Association of the YMCA of the USA, specifically dedicated to serving active-duty military service members and their families of all six Armed Forces: Army, Marine Corps, Navy, Air Force, Space Force and Coast Guard.  Go to www.camppendleton.asymca.org to learn more about how we accomplish this important mission.   

 

Military spouses, veterans and military affiliated job seekers encouraged to apply.

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

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