Armed Services YMCA of The U S A

Administrative Lead

Childcare - Oceanside, CA - Part Time

Join our Childcare Administrative Team!

Status: Non-Exempt, Full-Time   

Reports to: Childcare Director

Salary: $21.12-$22.69 per hour 

Location: Oceanside, CA

This role is based in Southern California, specifically in Oceanside, CA (North San Diego County). It is located inside a military base installation. Base access is provided to civilian employees.

Who you are:

The Administrative Lead ensures the efficient operation of the childcare program by managing enrollment, billing, and family records, while serving as a primary point of contact for families. This role supports compliance with program policies and standards, provides resources and referrals, and fosters positive relationships with families and staff. The Administrative Lead also supports team members, addresses operational and childcare-related concerns, and maintains continuity of operations in the absence of senior leadership.

What will you do:

Core Responsibilities

  • Manage ProCare and Child Care Aware systems to ensure accurate registration and billing.
  • Oversee enrollment communications and maintain complete and accurate family records.
  • Provide resource and referral services, maintain waitlists, and communicate program information to families.
  • Maintain attendance records and required documentation in compliance with record-keeping and inspection standards.
  • Supervise staff in the absence of senior management to ensure adherence to policies and smooth operations.
  • Resolve conflicts and enforce regulations with professionalism and strong interpersonal skills.

Other Important Things You’ll Do:

  • Prepare correspondence and distribute program information.
  • Fulfill mandatory reporting requirements for suspected child abuse or neglect.
  • Provide classroom support as needed to maintain required staff-to-child ratios.
  • Perform other duties as assigned by the Childcare Director.
  • Adhere to all organizational policies and procedures.

What experience and skills you will need to be successful: 

  • A degree in Early Childhood Education, Child Development, or something similar is a plus OR relevant coursework and hands-on experience in childcare programs.
  • Previous leadership or coordination experience in a childcare setting is highly desirable.
  • Must have strong communication skills and the ability to support and guide a team.
  • Comfortable handling emergencies and staying calm under pressure.
  • You’ll need to complete required training (CPR, First Aid, child development modules, etc.).
  • Must meet health and safety standards, pass drug test, and background checks, and be at least 18 years old.
  • Must have one of the following: completion of USMC Standardized Module training AND 12 months of experience as ASY-3 Program Assistant OR a Child Development Associate (CDA) credential AND 12 months of experience as ASY-3 Program Assistant.
Work Environment:
  • Ability to sit, stand, walk, bend, kneel, and climb stairs frequently; sit for extended periods.
  • Lift, carry, and balance up to 40 pounds occasionally; push and pull supplies and equipment.
  • Ability to multitask, prioritize, and maintain concentration and analytical thinking.
  • Sufficient strength, mobility, and agility to supervise children and perform essential duties.
  • Must be physically and mentally capable of providing childcare and pass annual health screenings.

Join the Movement:

Armed Services YMCA is not just a workplace; it’s a community committed to equal opportunity and diversity. Discrimination and harassment have no place here. If you're ready to spark change and make a lasting impact, apply today. Every age and background are celebrated here. Be part of something extraordinary!

Who we are:

The oldest military support organization in the U.S., the Armed Services YMCA is an independent, national non-profit and Association of the YMCA of the USA, specifically dedicated to serving active-duty military service members and their families of all six Armed Forces: Army, Marine Corps, Navy, Air Force, Space Force and Coast Guard.  Go to www.camppendleton.asymca.org to learn more about how we accomplish this important mission.   

Military spouses, veterans and military affiliated job seekers encouraged to apply.

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

Armed Services YMCA acknowledges the minimal use of artificial intelligence (AI) technology in our initial recruitment stages. All AI use is coupled with human review and is designed to assist our team in building efficiencies and excelling at focusing on timeliness and communication in our hiring process. Our hiring teams thoroughly evaluate skills and qualifications and make all final hiring decisions. 

Apply: Administrative Lead
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Do you have experience managing family records, enrollment, and billing using childcare management systems such as ProCare or Childcare Aware?*
Have you previously performed resource and referral duties, including maintaining waitlists and providing information to parents about childcare services?*
Are you experienced in maintaining attendance records, completing required paperwork, and ensuring adherence to record-keeping protocols and inspection standards?*
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