Armed Services YMCA of The U S A

Program Administrative Assistant - WHEELER AFB

Wheeler Army Airfield, HI - Part Time

Join our Team as a full time Administrative and Program Assistant!

Armed Services YMCA Hawaii at our Branch aboard Wheeler Army Airfield

Your Journey with the Armed Services YMCA: Are you ready for a career that is anything but ordinary? If you are a dynamic, organized and passionate individual, we want YOU to join our team at our Branch aboard Wheeler Army Airfield. This isn’t just a job; its an opportunity to be part of something that is impactful and fulfilling.  Under the guidance of the Branch Director, you’ll play a pivotal role in our operations, providing support to our valued customers and members. 

What You’ll Do:

Program and Services Management:

  • Collaborate seamlessly with our exceptional team, ensuring program needs are met, sometimes even filling in for a program lead.
  • Serve as the knowledgeable go to for program information and referrals.

Administrative Excellence :

  • Keep our member data and reference systems organized and up to date.
  • Provide program reporting, correspondence, and statistics with precision.
  • Ensure the office is well organized and supplied.
  • Help coordinate family and special events that leave lasting memories.
  • Handle phone calls, emails and inquiries like the welcoming and friendly pro you are.
  • Arrange for repairs and maintenance to keep everything running smoothly.

Financial Mastery:

  • Manage income and expenses diligently, with accuracy being your middle name.
  • Keep the petty cash in perfect balance.
  • Prepare bank deposits and maintain financial records and order.
  • Assist with donor files and acknowledgements.

Volunteer Champion:

  • Inspire, recruit and train volunteers – they’re the heart of our organization.
  • Maintain volunteer records and track their invaluable contributions.

Plus, a Dose of Excitement:

  • Be ready for any exciting tasks assigned by the Branch Director or the Executive Director. Variety is our spice of life!

Why You’ll Thrive in This Role:

  • Your customer service skills are impeccable, and you excel in communicating.
  • You’re a tech savvy dynamo - or are at least willing to learn!
  • Basic bookkeeping doesn’t faze you; you’re a pro at meeting deadlines.
  • MS Word and Excel are your trusted allies.
  • Understanding the military lifestyle is your advantage.
  • Thriving under pressure, collaborating with diverse teams, and engaging with the community are your strengths.
  • You don’t mind a mix of desk work, and occasional light housekeeping – because variety keeps it interesting!
  • A valid driver’s license and a pristine driving record are in your possession.

Why Join Us: By joining the Armed Services YMCA Hawaii, you’ll be a key player in an organization dedicated to serving those who serve our country. You’ll work alongside a passionate team that thrives on teamwork and shared goals and contribute to meaningful programs that positively impact the lives of military families and the community. You’ll enjoy benefits that include an hourly wage of $19.25-$20.25, generous vacation days, holidays and sick leave that allow you to recharge and manage personal responsibilities and an extremely generous retirement plan.

If you’re ready to be part of an exceptional team, make a positive impact on our community, and embark on a fulfilling journey, don’t wait – apply today and become a vital member of the Armed Services YMCA Team!

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

Apply: Program Administrative Assistant - WHEELER AFB
* Required fields
First name*
Last name*
Email address*
Location
Phone number*
Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

Do you live on Oahu?*
List types of administrative experience*
The following questions are entirely optional.
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER
Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:
YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST
NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST
I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Name Date
Human Check*