Senior Administrative Assistant
Woodbridge, VA
Full Time
Experienced
Are you a professional pivoter who enjoys the art of multi-tasking? Do you juggle in your spare time or find the challenge of driving toward multiple competing priority deadlines enthralling? Would you describe yourself as thriving in a fast-paced structured but constantly evolving environment? If you are patient yet driven, detail-oriented and a creative problem solver, this job may be for you.
ASYMCA is currently seeking a detail-oriented Senior Administrative Assistant available to be in our Woodbridge headquarters office full time to support our CEO and Executive Team. Typical assignments are diverse and require strong communication and collaboration skills. This position will provide the opportunity to support our C Suite executives through general administrative support as well as overall office administration.
Essential Duties and Responsibilities:
Education & Experience:
Bachelor's degree with a minimum of 4 years of progressive administrative experience OR equivalent combination of education and experience. Prior non-profit experience a plus. Prior experience supporting C suite executives highly preferrable.
Knowledge, Skills and Abilities:
Stellar written and verbal communication skills required. Expert level knowledge of Microsoft Office products including MS Word, MS Excel, MS PowerPoint, MS Outlook, and Adobe Acrobat required. Must possess the ability to create improved work efficiencies through the effective application of technology. Must be service oriented and flexible with a "can do" attitude. Must be able to organize and prioritize workload as needed to meet schedules.
ASYMCA is currently seeking a detail-oriented Senior Administrative Assistant available to be in our Woodbridge headquarters office full time to support our CEO and Executive Team. Typical assignments are diverse and require strong communication and collaboration skills. This position will provide the opportunity to support our C Suite executives through general administrative support as well as overall office administration.
Essential Duties and Responsibilities:
- Manage executive calendar and schedules, including handling incoming event invitations and performing outreach to secure meetings on behalf of executive team when directed
- Handle sensitive information with complete discretion
- Draft executive correspondence and provide proactive support for responses to key contacts
- Provide support for travel and expense reporting as needed
- Manage incoming mail and assist with the packaging and coordination of mailings
- Assist with meeting logistics and event coordination and execution including bi-annual National Board Meetings (negotiate AV, space and schedule food and beverage services with venues, set up virtual meetings, coordinate invitations and attendees, send reminders)
- Ordering office and breakroom supplies
- Act as backup point of contact for building management and contracted office vendors (e.g., copier and print management companies)
- Some travel to Board Meeting events may be required (<5%)
- Other administrative duties as required
Education & Experience:
Bachelor's degree with a minimum of 4 years of progressive administrative experience OR equivalent combination of education and experience. Prior non-profit experience a plus. Prior experience supporting C suite executives highly preferrable.
Knowledge, Skills and Abilities:
Stellar written and verbal communication skills required. Expert level knowledge of Microsoft Office products including MS Word, MS Excel, MS PowerPoint, MS Outlook, and Adobe Acrobat required. Must possess the ability to create improved work efficiencies through the effective application of technology. Must be service oriented and flexible with a "can do" attitude. Must be able to organize and prioritize workload as needed to meet schedules.
Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.
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