Program Coordinator - Fort Wainwright

Fairbanks, AK
Full Time
Experienced

Job Title: Program Coordinator  

FLSA Status: Non-Exempt  

Status: Full Time, Permanent  

Reports to: Associate Executive Director 

Pay: $46,980-$54,700 

POSITION SUMMARY: 

This position supports the work of the Armed Services YMCA, a leading nonprofit committed to strengthening the military community through youth development, healthy living and social responsibility.  The Senior Program Coordinator manages the daily activities involved in conducting programs and services for military members and their families.  Researches and evaluates the need for new programs or services; develops and implements new programs and services; coordinates ASYMCA events/services with installation leadership.  Considerable independent judgment and discretion must be exercised during contacts with subordinates, military personnel, the public and personnel from national, state, local, and private agencies.   

ESSENTIAL FUNCTIONS: 

  1. Develops and maintains collaborative relationships with community organizations. 

  1. Coordinates all daily activities and programs involved with running various programs, services, and events offered to military members and their families.   

  1. Attend meetings with command leadership, develop relationships at the installations in the interior to deliver upon mission, and work with military partnering agencies to strengthen our military members and their families. 

  1. Tracks expenses, records statistical demographics, monitors and records direct/indirect support services, plans and schedules activities and solicits volunteers to support various programming. 

  1. Attend installation and/or local community meetings to communicate and/or gather information for programs and services purposes. Comfortable speaking in front of groups and delivering information clearly.  

  1. Works with the Marketing Director to submit current and upcoming news releases for new and existing programs and services to various media outlets including the ASYMCA Weekly Update. 

  1. Leads/assists in researching potential new programs that may be offered by the ASYMCA to meet the needs of military members and their families. 

  1. Review all invoices to ensure accuracy and appropriateness for purchases. 

  1. Assists in the development of programs and special event budgets. 

  1. Collaborate with the ASYMCA Team to determine data tracking requirements/needs. 

  1. Assists with identifying and developing relationships with potential donors in the interior part of the state. A poised communicator who delivers with confidence to every conversation and presentation.  

  1. Recruits, trains and schedules volunteers to support ASYMCA programs, activities, events and services. 

  1. Model relationship-building skills in all interactions.  Responds to all members and community inquiries and complaints. 

  1. Responsible for the upkeep, safety, and appearance of ASYMCA vehicles and offices. This includes but not limited to switching tires for the winter season.  

  1. Represents the organization as requested by the Executive Director. 

  1. Performs other duties as assigned by the Executive Director. 

YMCA COMPETENCIES: 

Advancing Our Mission and Cause: Provides visionary leadership to the organization and ensures that all resources are mobilized to adapt to new challenges and needs in the community. 

Program/Project Management: Ensures program or project goals are met and intended impact occurs. 

Critical Thinking & Decision Making: Makes informed decisions based on logic, data and sound judgement.   

Functional Expertise: Executes superior technical skills for the role. 

Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.  

QUALIFICATIONS: 

  1. Bachelor’s degree in recreation, sports management, psychology, or other closely related field is required. 

  1. One to two years’ related experience preferred. 

  1. Experience with military lifestyles preferred. 

  1. Must deliver excellent customer service.  Possess excellent phone and interpersonal skills. 

  1. Must possess computer skills and ability to type proficiently. 

  1. Must be proficient with MS Word, Excel, Power Point, and Outlook. 

  1. Possess multi-tasking ability with superb organization and planning skills. 

  1. Must be able to prepare an income and expense analysis for programs and services. 

  1. Must be able to work with minimal supervision and prioritize work assignments with minimal guidance. 

  1. Must have a valid driver’s license and clean driving abstract. 

WORK ENVIRONMENT & PHYSICAL DEMANDS: 

  1. Primarily an office environment using computer, scanner, fax and copier equipment. 

  1. Sufficient strength, agility and mobility to perform essential functions and to supervise activities in a wide variety of indoor and outdoor locations (depending upon the programs). 

  1. Standing for periods of time while manning informational booths/tables at various resource fairs or functions. 

  1. Must be able to lift 30 pounds. 

  1. Will occasionally be expected to work at special events outside normal working hours, including some weekends. 

  1. Occasional travel will be required. 

Military spouses, veterans and military affiliated job seekers encouraged to apply.

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

Armed Services YMCA acknowledges the minimal use of artificial intelligence (AI) technology in our initial recruitment stages. All AI use is coupled with human review and is designed to assist our team in building efficiencies and excelling at focusing on timeliness and communication in our hiring process. Our hiring teams thoroughly evaluate skills and qualifications and make all final hiring decisions. 

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